Job #23-2

PlaceWorks is an equal opportunity employer.

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Title – Position:

MARKETING & PRODUCTION ADMINISTRATIVE ASSISTANT – Full Time

Location:

Berkeley

Job Description:

PlaceWorks is seeking an Administrative Assistant to help with a range of tasks, including Word processing, document production, and proposal preparation. The Marketing & Production Administrative Assistant must be able to work closely with the admin, production, and marketing teams to meet deadlines on a weekly basis, often meeting multiple deadlines per week. Candidate must be extremely organized and able to work with staff across offices and subconsultants from a wide variety of disciplines.

Responsibilities Include:

  • Coordinate with staff and subconsultants and produce, assemble, and edit text, graphics, covers, and other needed components for proposals, SOQs, and other business development/marketing documents.
  • Assemble, format, edit, and finalize documents.
  • Coordinate with staff and subconsultants to identify and gather information for proposals and SOQs.
  • Write, review, and edit specific components of proposals, SOQs, and other documents.
  • Help update and enter information in database.
  • Produce hard and electronic copies of documents for clients.
  • Research new leads and marketing opportunities.
  • Secondary duties include assisting with administrative and/or production tasks, which may include: copying, binding, and assembling documents; receptionist backup; occasional errands.

Qualifications:

Minimum:

  • Bachelor’s degree
  • Strong attention to detail.
  • Excellent written/verbal communication skills, as well as solid writing, editing, and grammar/punctuation skills.
  • High proficiency in Microsoft Word and Acrobat.

Desired:

  • Proficiency in Adobe InDesign.
  • Experience working for a consulting firm in a similar position.

Application Materials:

  • Cover Letter
  • Resume (PDF)

Total e-mail size, including attachments, must not be larger than 10 MB.

 

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